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Turning a board meeting recording into a first draft of the minutes

Produces a draft from a recording or transcript: who attended, the resolutions as put, a brief background and rationale for each decision, and the directors who dissented or abstained — leaving the company secretary to verify every line, cut what does not belong and settle the wording before anything is entered.

Effort
Days of work
Skill level
Comfortable with software
Organisation size
Mid-market
Value
Time saved, Quality

Tools named for this

  • A speaker-diarised transcription service
  • A language model prompted with the company's own minute template
  • A restricted-access store for the recording

What to check before you ship it in India

  • Secretarial standards for board meetings are mandatory under section 118(10), and the revised SS-1 approved by the Central Government took effect on 1 April 2024. A drafting workflow templated on the earlier version produces minutes against a standard that no longer applies.
  • Section 8(7) requires erasure once the purpose is no longer served, but only UNLESS retention is necessary for compliance with any law in force — and here it is: rule 3 of the Companies (Meetings of Board and its Powers) Rules 2014 requires the recording to be kept as part of the company's records at least until that year's audit is complete. The recording has a statutory floor; the derived transcript and any diarisation artefacts do not, and those are what to set a retention rule on.
  • Section 118(4)(b) of the Companies Act 2013 requires the minutes of a Board meeting to name every director dissenting from or not concurring with a resolution, and section 118(1) requires them prepared, signed and kept within thirty days. A summariser tuned for a clean narrative is exactly the thing that drops a lone dissent.

Sources

Every claim on this page traces to one of these, on the date it was read.